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This is a page to use to plan the CASL/CECA Joint Conference scheduled for Oct. 26, 2009, at the Hartford Convention Center.

By a vote of 63 percent to 33 percent, the vote was for the conference theme of:
 * NEW FLASH:** We have a conference theme!

**"Teaching and Technology for 21st Century Learning**
Thank you to everyone who participated in the voting. The next stage is to select and book a keynote speaker. We will soon send out another link for CASL and CECA board members to use to vote for your first, second and third choices. We have a lot of wonderful speakers to consider, so please make sure you check out their websites to learn about the ones you're not familiar with.

1. We will have board members vote on a Conference Theme, as soon as we can develop a quick vote using Survey Monkey or Zoho Creator. 2. Board members list their first, second and third choices for keynote speaker. Please make sure to visit the web sites of speakers with whom you are not familiar. 3. We will put out a call to presenters. Our goal is to have the conference theme agreed upon by Monday, March 9; and the keynote speaker lined up by the end of that week.
 * Timeline for proceeding with conference planning:**

At our initial meeting on Feb. 9, we decided to come up with a conference theme by Feb. 28, after which we would select one -- or two -- keynote speakers. We would report back to our respective boards when they both meet on March 4 about the conference theme and possibly, the keynote speaker/s. We had discussed saving costs by only having one keynote speaker instead of two.

Please participate in the discussion threads for both of these topics. Just click on the Discussion tab at the top of the page. To edit this wiki or to contribute to this discussion, you must get permission from me (CASL President David Bilmes), since I created the wiki under my account. I will be happy to do so, but you must sign in and follow the instructions for me to be able to do so.

We also need people to sign up for the following committees. The following are the committees, with the name of people who have already signed up to help: Mary Lou Cassotto (CASL co-chair) Marc Lefkovich, Robbie Avery, Josh Smith (CECA) CASL members: Lucia Rafala, Jackie Galante, Martha Djang (CASL) Irene Kwidzinski, CASLgram editor. Diane George (CECA) Anne Weiman (CASL) We need to coordinate this. CECA has their members pre-order books written by keynote and featured presenters, which it gets at a discount through ISTE fo $20 apiece. CASL will make arrangements for book sales that coordinate with presenters and any professional publications. Josh Smith (CECA)
 * Keynote Speaker:** Anyone can do so. You just need to come up with an idea, contact that person, find out if they're available to present Oct. 26, and how much of a stipend they are requesting.
 * Presenters:** Judi Goldsmith-Karp, co-chair
 * Public Relations: (CECA)**
 * Registration:** Rick Wood, chair (CECA)
 * Book Services:** Rick King, Meryl Menon,Cathy Swan, Maria Naughton, Rick Wood (CECA)
 * Hotel:** Denise Moynihan and Gail McKenna (CECA)
 * Tech Playground/Tech Team:** Fran Castiello, chair (CECA)
 * CEUs:** Cathy Swan, Maria Naughton, Rick Wood (CECA) Kate Candido (CASL)
 * Parking:**
 * Food:**
 * Bags & Handouts:** Dave Evon (CECA)
 * Signage**: Pat Palmer (CECA)
 * Raffle Drawing**:
 * CECA Awards**: Meryl M, Fran C, AwardCommittee Members
 * CASL Awards:** Membership Committee (CASL award winners will be honored at Fall Festival earlier in fall, but will be acknowledged at joint conference)
 * Schedule:** Marc Lefkovich, Josh Smith (CECA)
 * Conference Program:**
 * Volunteers/Advisors**: Diane George (CECA)
 * Conference Center Liasons:** Josh Smith (CECA) I would be willing . Mary Lou Cassotto CASL
 * Social Director:**
 * Online Conference Presenter Materials**:
 * Website Postings**: Sue Weber (CECA); Jenn Cirrino (CASL)
 * Vendors:** Paul Daitzman (CASL); need someone from CECA, CECA member Gary Miller will help.

This is a timetable we used to plan our 2008 CASL Conference. It might be helpful, with modifications for our joint conference. || # ** Review past conference report and discuss recommendations ** || **1.****Continue brainstorming ideas** || # ** Continue to organize the program ** || ** Vendor chair review vendor forms and packets, revise list of vendors: Update, delete, add Letter to vendors Share letter to vendors with Mary Lou Cassotto so she can modify it for authors **
 * ** October/November **
 * 1) ** Verify location and date--Sunday pre-conference, Monday Conference Contact proposed big name speakers **
 * 2) ** Set future meeting dates for conference committee if meeting during Board meetings is not sufficient time **
 * 3) ** Announce date and theme in CASLgram, on the web site and in a bulk e-mail **
 * 4) ** Ask for volunteers to take responsibility for a task ** ||   ||
 * ** December / January **
 * 2. ****Call for presenters in in CASLgram, on the web site and in a bulk e-mail Ask K-12 Library Media Coordinators to ask their departments to submit proposals**
 * 3.****Notify CECA and NESLA and other New England state associations about the conference date** ||  ||
 * ** February / March **
 * 1) ** Finalize presenters by March **
 * 2) ** Discuss registration costs **
 * 3) ** Discuss making membership part of the registration **
 * 4) ** Decide on gifts for non-paid presenters **
 * 5) ** Find out from Chris Frazza at the Crown plaza what rooms are available and how many each room will hold **
 * 6) ** Prepare a survey on Zoho Creator: Here is a list of proposed presenters/topics--what session do you think you might attend? Then schedule most popular in the largest room **
 * 7) ** Letter to possible sponsors of administrative breakfast, ice-cream social, continental breakfast ** ||   ||
 * ** April **
 * Send vendor packet to be returned by April 30 **

Send letters inviting presenters and rejecting presenters **

4. Ceremony to celebrate the changes in CASL **
 * Rough draft of registration form **
 * Put interactive registration form on the website ** || ||
 * ** May ** || ** 1.Notice of confirmed presenters in CASLGram **
 * 2. Start putting information on the website including FAQs **
 * 3. Preliminary Conference brochure

|| || || ** Bring proposed conference schedule to the board and post it on the web site ** || ** Estimated floor plan for vendor tables--big spenders with oversized booths should be up front –Assign Hot spots ** || || || ** Create invitations and registration flyers to send to invited guests and presidents of CECA, CLA, various curriculum groups, president of MA, RI, NH, VT, ME, President of NEEMA ** || ** Meet with Hotel staff to confirm arrangements Treasurer to sign credit card authorization form Call in Food counts 2 weeks prior to the event Add 30-40 for walk in Order Vendor box lunches ** || || || ** Enjoy the conference Take photographs for post conference publicity **
 * 3 **
 * ** June **
 * Meet with Tammy Strong to finalize presentation room arrangements and menus | ** || ||
 * ** July **
 * ** August ** || ** Finalize conferenceprogram and bring to printer ** || ||
 * ** September **
 * Confirm all travel, room needs with presenters **
 * Hospitality should submit a master room list **
 * Order registration materials (folder, pens, pencils, paper pads, name badges and gifts for presenters ** || ||
 * ** October **
 * ** November **
 * At the conference, ask vendors to schedule the next year conference ** || ||
 * ** November after conference ** || ** All expense reimbursements forwarded to treasurer Debriefing dinner and thank you to the committee, **
 * Financial report as complete as it can be ** || ||
 * ** December ** || ** Conference report due in writing to the Board Send vendors thank yous, holiday greetings and remind them of the conference date next year ** || ||